Recreation Manager - Facility Operations

    • Job Tracking ID: 513080-803957
    • Job Location: Littleton, CO
      Littleton,
      Lone Tree
    • Job Type: Full-Time/Regular
    • Date Updated: January 11, 2022
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About this Opportunity!

Recreation Manager - Facility Operations

(Full Time, Exempt)

$58,496 - $72,994 per year

This position works primarily out of an office located in the Buck Recreation Center in Littleton, Colorado. This position also supports the needs and travels as needed to the Goodson Recreation Center located in Centennial, Colorado and the Lone Tree Recreation Center located in Lone Tree, Colorado.

Position Summary:

Under the supervision of the Assistant Director of Recreation, this position is responsible for the overall management of recreation facility and maintenance operations and upkeep, as well as general risk management across multiple recreation centers. This position is primarily responsible for leadership, day-to-day management and operation of maintenance staff, custodial/facility contracts, safety and security, and maintaining general needs of the facility.

Essential Duties:

  • Lead the daily operations of the recreation center maintenance/custodial staff at multiple recreation centers to ensure a high level of cleanliness, general facility maintenance and support of program schedules through various facility set-ups.
  • Ensure all facility related licenses, certifications, inspections and general records are up to date and on file in compliance with all applicable laws and regulatory agencies.
  • Oversee contracts within area of supervision and ensure all obligations are fulfilled.
  • Complete regular facility inspections, including safety audits. Identify items to be addressed and ensure they are completed in a timely manner.
  • Organize and maintain detailed equipment and facility records. Develop and remain accountable to appropriate cleaning, maintenance and replacement schedules.
  • Work cooperatively and maintain a high level of communication with various District divisions, such as customer service, recreation programs, parks, construction and mechanical maintenance to ensure successful operations and a positive customer experience.
  • Maintain facility emergency response plans and lead/coordinate various emergency response trainings/drills for all recreation center staff.
  • Respond appropriately and quickly to facility related emergencies, maintenance and otherwise. Includes contacting appropriate repair vendors, performing first aid as trained, completing incident and accident reports, and following up accordingly to district and state procedures in a timely manner. Response may be required outside of normal office hours.
  • Hire, train, schedule, supervise and evaluate assigned staff; provide or coordinate staff training, regular staff meetings and work with employees to correct deficiencies.
  • Provide a high level of customer service both internally and externally, including maintaining professional and timely communication through effective verbal and written methods.
  • Prepare and monitor budgets, managing revenues and expenditures to be accountable to budget goals. Including interpreting and generating various financial reports. May prepare purchase orders, RFP’s, journal transfers, profit/loss reports, fee increase proposals and invoice requests.
  • Purchase and maintain an organized inventory including custodial supplies, tools, cleaning equipment and more. Conduct adequate research to ensure quality and reasonable pricing of all purchases.
  • Develop and maintain 5-year capital improvement plan, obtain bids and oversee successful and timely completion of approved projects within areas of supervision.
  • Oversee large ongoing facility rentals such as churches or commercial rentals. Includes recruitment of such rentals, completion of appropriate contracts and payment collection.
  • Monitor facility schedules to ensure adequate set-up and turnover of rooms as needed. Collaborate with multiple work groups to minimize facility scheduling issues.
  • Enforce high operation and risk management standards through combination of staff training, adequate procedures, enforcement and regular review.
  • Maintain records and generate reports as directed, including but not limited to weekly/monthly reports, facility usage reports, payroll documentation, incident/accident reports and personnel evaluations.
  • Utilize a variety of software systems for facility scheduling, work orders, security monitoring and general mechanical system controls.
  • Provide general leadership and support of day to day operations, including areas outside of your supervision at your primary office location while onsite.
  • Perform as maintenance/custodial staff as needed.
  • Attend or lead program, department, district and community meetings and trainings, as well as potentially serve on a variety of committees.
  • Assist with a variety of District and community-wide special events.
  • Attend and participate in professional group meetings; stays abreast of new trends and innovations in the field of recreational services.
  • Attend work on a regular, reliable and punctual basis

This job description should not be construed to imply that these requirements are the exclusive duties of the position. Incumbents may be required to follow any other instructions, and to perform any other related duties, as may be required.

Education and/or Experience:

  • Bachelor's Degree in Recreation Administration, Facility Management or other related field required.
  • Minimum of two (2) years’ experience in facilities management including personnel supervision and capital project management experience.
  • A combination of education and experience may be considered.

Licenses, Certifications, and Other Requirements:

  • Current certifications in CPR, AED and First Aid or the ability to obtain such certifications within 60 days of hire.
  • Must possess a valid Colorado Driver License or the ability to obtain upon hire and maintain an acceptable driving record.

Necessary Knowledge, Skills and Abilities:

  • Significant knowledge of custodial and general maintenance practices and systems as it relates to recreation center operations.
  • Basic knowledge of mechanical and construction maintenance practices and systems as it relates to recreation center operations.
  • Ability to research, gather, organize and analyze information.
  • Ability to troubleshoot and assess emergency maintenance and equipment problems and respond in a timely manner.
  • Ability to effectively manage and prioritize situations and goals to maximize available resources and problem solving skills in order to analyze complex problems and implement appropriate corrective actions.
  • Must have excellent communication, customer service and problem solving skills.
  • Must be able to supervise, coach and evaluate numerous staff on safety, maintenance/custodial techniques, equipment use, problem solving, and customer service.
  • Must have working knowledge of Microsoft Office software (including Excel, Word, Outlook and Publisher).
  • Must be willing to work a varied work schedule which may include some evenings, weekends and holidays.
  • Must have the ability to physically access recreation centers in all weather conditions.
  • Must be highly motivated and take direction well with excellent interpersonal and communication skills, both written and verbally.
  • Ability to work independently and with a team in a fast-paced and high volume environment with emphasis on accuracy and timeliness.
  • Ability to provide outstanding customer service and get along with coworkers, patrons, and supervisors and interact with employees and vendors in a professional manner.

Material and Equipment Used :

To successfully perform the required job duties, this position regularly uses a phone, computer with a variety of software systems, printer, fax and other common office equipment. This position also regularly uses hand tools and various custodial equipment. This position is required to drive a personal vehicle to various District and off site facilities.

Working Environment :

This position requires work in a variety of settings including working indoors and outdoors subject to variable weather conditions, ecosystems, and landscape. Regularly works in busy recreation facility environment subject to continuous interruptions and loud background noises.

Physical Requirements :

Stand, walk, and sit for long periods of time. Handles and operates objects and equipment, reaches outward and above shoulder to carry, pull, push or lift up to 40 lbs. May occasionally climb, crawl, squat, knee and lift up to 50 lbs. and carry, pull, push or lift 60 lbs. or more with or without assistance. The employee must be able to see close up and at a distance with vision acuity and the ability to adjust focus allowing a broad field of vision. The employee must communicate clearly and effectively, must understand and be understood.

This list is not all-inclusive and represents examples of the work environment and physical demands.

Employee Benefits & Perks at South Suburban

  • Comprehensive Medical, Dental and Vision package
  • Medical and Dependent Care Flexible Spending Accounts
  • Retirement packages with employer contribution/match
  • Free Employee Assistance Program
  • Paid time off including vacation time, sick leave, personal leave and holidays
  • District paid life insurance and long term disability
  • FREE use of District fitness centers and swimming pools
  • Discounts on recreation classes and golf
  • Opportunities for training and promotion from within
  • To view a complete listing of the District’s most current benefit package, please visit http://careers.ssprd.org

About Us

Our mission is to foster healthy living through stewardship of the environment, parks, trails, and open space by providing recreational services and programs.

We serve residents in Bow Mar, Columbine Valley, Centennial west of I-25, Littleton, Lone Tree and Sheridan and unincorporated portions of Douglas, Jefferson and Arapahoe counties. We operate four full-service recreation centers, golf courses, outdoor pools and restaurants, two ice centers and miniature golf courses, and a BMX track, a sports dome, batting cages, an entertainment center, a hotel and a nature center. In addition, we maintain nearly 3,800 acres of developed and open space land, including 119 multi-purpose athletic fields, more than 100 parks, nearly 80 miles of trails, 60 playgrounds, 56 tennis courts, and the 880-acre South Platte Park.